DRAFT | 2013 Strategic Bold Steps and Goals

January 15, 2013 at 9:06 pm 4 comments

 

Bold Step 1: Formalize the design and continue to implement an institution-wide improvement plan that advances student success and college completion

Goal 1A: Develop and submit for approval the Southern State College Completion Plan to the Ohio Board of Regents as specified in law

Goal 1B: Develop and submit for approval a Quality Initiative related to student success and completion to the Higher Learning Commission

Goal 1C: Participate in Reverse Transfer agreement initiative by the OBOR

 

Bold Step 2: Take a Quantum LEAP in Technology

Goal 2A: Complete end-user training, data conversion and fully implement Jenzabar EX student information management software system (ERP) for fall semester 2013

Goal 2B: Continue to infuse the use of digital resources and discipline specific relevant technology throughout the curriculum and classroom setting

Goal 2C: Expand across the institution efforts to digitize college records to promote efficiency, transparency, and sustainability

 

Bold Step 3: Vigorously Pursue Outside Funding (Your Best Investment)

Goal 3A: Seek partner(s) to pursue grants for targeted projects

Goal 3B: Articulate the rationale, purpose, program, and desired facilities for meeting the educational needs and demands of the population; enter into partnership agreement(s); and secure remaining funds required for construction of an Adams County campus

 

Bold Step 4: As we build a new campus, seize the opportunity to design not only a building, but a new brand/identity and orientation that demonstrates flexibility and a dynamic nature throughout the College

Goal 4A: Finalize programs, services, and tentative schedules for Mt. Orab campus that best utilizes facilities, serves the students, and meets local employer needs; begin marketing plan for successful opening in fall 2014

Goal 4B: Utilize data to develop and implement additional recruiting and marketing strategies to increase the numbers of recently graduated high school students in our service area pursuing post-secondary education and training

 

Bold Step 5: Enhance the Working Environment for Students and Employees

Goal 5A: Prioritize and complete projects funded by the 2013 and 2014 biennium capital budget

Goal 5B: Explore potential shared service opportunities with state and local law enforcement agencies

Goal 5C: Provide training and implement the SSCC Professional Development and Strategic Involvement plans for administration and staff

Goal 5D: Explore, evaluate, and initiate a comprehensive health and wellness program for employees

 

Bold Step 6: Realize Synergy through Strategic Partnerships

Goal 6: Serve as a “convener” of a “Southern Ohio Education Compact” among interested school districts (and colleges) in order to improve college readiness, increase the numbers of college-bound students in the region, raise overall educational attainment, and provide a trained workforce in our region

 

 

 

 

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Strategic Visioning Follow-Up | 10.29.10 | 11:30 a.m. | Central Campus Auditorium

4 Comments Add your own

  • 1. Amy Werring  |  January 17, 2013 at 1:01 pm

    While all the steps/goals are important of particular interest to me are #2 (digitization) and #3 (grants). The south LRC has started to write a grant to facilitate the acquisition of equipment for that purpose. Number 6 is vitally important for the progress of our area and would be an opportunity for SSCC to be a positive force for the future.
    What can the front-line employees do to help?

    Reply
  • 2. Sean Anderson  |  January 17, 2013 at 2:13 pm

    I too was excited to see records digitization outlined as a priority. I have a few rhetorical questions considering this goal. How many records, and what document types need to be digitized? (There are probably more than most people think.) In keeping with transparency and sustainability, how do we propose to make the records accessible to the necessary people (indexed, searchable, retrievable), and how do we propose to establish a system that, in addition to digitizing current records, allows us to digitize the various forms of paper that continue to be acquired by the college? In order to digitize the current paper base it may be practical to get the help of an outside service which specializes in this process (there is more to it than scanning documents and various technical strategies need to be considered). In addition, a standardized system should be in place at the appropriate vectors to continue digitizing new records that are acquired–or possibly develop business policies and systems that preclude the acquisition of more paper. Again, the records need to be captured into a centralized database with metadata and an interface (intranet site?) that allows for these records to be searched and retrieved. Certain staff would also need trained on how to populate this “automated” system with documents. Like I said, I’m excited and willing to help by lending my expertise toward finding a sustainable solution.

    Reply
    • 3. Amy Werring  |  January 17, 2013 at 3:35 pm

      Sean-The grant we are in the process of writing would include the various pieces of equipment and software needed to do the digitization in-house. Several staff at south (and probably other campuses) have experience with metadata creation.

      Reply
  • 4. Sean Anderson  |  January 18, 2013 at 4:52 pm

    Amy –
    I think it is awesome that you are writing a grant to obtain advanced equipment and software for digitizing records. I have studied grant writing in short and found it to be an arduous task.

    I was thinking of an approach where we would establish a college-wide document management system (DMS) that centrally stores all of our documents and makes them accessible through a web interface which integrates with–or complements–our current SharePoint intranet resources. In addition to scanning current paper records (OCR in addition to metadata) I think it would be wise to invest in a comprehensive DMS that would allow staff to submit documents that are originated electronically as well (Word, Excel, PowerPoint, Project, Text, PDF, images, etc..).

    We currently have people saving a majority of their work (read, the college’s labor and knowledge) in network share drives. It is near impossible for anyone to search the whole of these folders for content to extract information (knowledge) and reports based on their content. In essence, I envision a knowledge management system (KMS) that would help us find who-knows-what about a given subject using a simple search of the documents collected in the DMS. For example: When I write a project report I want management to be a able to run a search, find that report, and easily discover what I know without guessing or having someone else duplicate the work I’ve already done. How many times have documents or knowledge been lost and then subsequently duplicated?

    In keeping with the goals of transparency and sustainability, I think a system with these features would complement our other investments in knowledge and collaboration–like Outlook(Exchange), SharePoint, and the new Jenzabar EX system. Although the intangible benefits of a sophisticated MIS system are often elusive, I imagine that a good DMS/KMS would make it easier to: prevent knowledge loss, train new staff, discover domain specialists within the college, investigate and learn the details of any project (even ones you didn’t know about), and compile comprehensive summaries of our yearly accomplishments in a few minutes—a bold step, and a quantum leap.

    Reply

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